How to create a new family
Creating a family in Nanny Admin is the first step in organising and managing records together. This guide explains how to create a new family in the app.
1. Open the Families section
- Tap Families from the bottom navigation menu.
- For parent profiles: You will only be able to create or join one family.
- For nanny profiles: You can create or join multiple families.
2: Create a new family
- To create your first family: Tap Add family
- For nannies already part of another family looking to create multiple families: Tap the plus icon in the top right of the Families list.
3. Enter family details
Fill in the key information to ensure accurate tracking and reporting:
- Family surname e.g. Smith
- Optional: Upload a family image.
- Shift rate per hour – used to calculate regular shift payments.
- Overtime rate per hour – used to calculate additional overtime payments.
- Annual leave start date – sets when paid leave tracking begins and resets
- Paid annual leave days per year e.g. 20 days
- Include weekends in leave total – tick this box if weekends count as working days
- Optional: Choose a Vehicle type.
- Price per mile – sets how much will be reimbursed for each mile travelled. (UK guideline: £0.45; US: $0.70)
- Once complete, tap Add family to finalise setup.
4. Personalise your family
Once your family is set up, you can start adding key details:
- Invite family members – share access with parents or nannies
- Add children in care – include names, birthdays, and any allergies. See: How to add children to a family
- Upload important family documents – e.g. contracts or schedules. See: How to add and manage documents
- Add contact information – for quick reference if needed. See: How to add and manage contacts
Important notes
- Anyone can create a family in the app.
- The person who creates the family becomes the family owner.
- Parent members automatically become family owners too.
- All family members can invite others, add children, contacts, and documents.
- Only family owners can edit or delete a family.
Pro tips
- Parents can only create or join one family. Nannies can create or join multiple families.
- You can always edit family details later if needed.