How to add trips
Tracking trips helps ensure accurate mileage records so the correct amount of fuel expenses can be reimbursed. In Nanny Admin, you can log one-way or return trips, calculate distances, and save frequently visited locations.
1. Open the trip entry form
- Tap Add from the bottom navigation.
- Select Add Trip to open the trip entry form.
2. Tag a family, nanny, or child
- For nannies: A family must be tagged to every record. If you’re only part of one family, it will be auto-selected.
- For parents: A nanny must be tagged to every record. If you only have one nanny in your family, they will be auto-selected.
- Optional: Tag the child(ren) in care for this entry.
3. Choose trip type
- Select whether this is a One-way or Return trip.
- Selecting return will automatically calculate double the distance.
4. Set the trip date and time
5. Optional: Enter trip location
- Tap Start location, type the name of the place, and tap the search icon.
- Select the correct location from the search results.
- If you plan to use this location frequently, tap the bookmark icon to save it.
- Tap End location and repeat the process.
6. Add or adjust total distance
- Once you’ve selected your Start and End locations, the app will automatically calculate the total distance based on the most common route.
- If needed, you can manually add or edit the distance. For example, if you took a longer route, or prefer not to enter specific locations.
- You can also switch between kilometres (km) and miles. The app will automatically convert the distance based on your selection.
7. Optional: Add comments
- Enter any additional Comments you’d like to keep on file.
8. Save the trip entry
- Tap Add trip to save the entry.
- The entry will now appear in your Records and reflect in your reports based on date and filters selected.
Important notes
- If a location doesn’t appear in search results, try adding more detail, like the town name or post/zip code.
- You’ll need to create a Family with a Nanny before logging entries — this ensures all records are correctly assigned, tracked and calculated.
- You can edit or delete entries later if needed (see how to edit records or how to delete records).
Pro Tip
- Saved locations make it easier to enter frequent trips quickly.