How to add time
Tracking nanny hours accurately is essential for keeping records up to date and ensuring accurate pay. In Nanny Admin, you can add regular shifts, overtime, and tag billable hours in just a few steps. This guide walks you through the process of adding a time entry.
1. Open the Time entry form
- Tap Add from the bottom navigation.
- Select Add Time to open the time entry form.
2. Tag a family, nanny, or child
- For nannies: A family must be tagged to every record. If you’re only part of one family, it will be auto-selected.
- For parents: A nanny must be tagged to every record. If you only have one nanny in your family, they will be auto-selected.
- Optional: Tag the child(ren) in care for this entry.
If you have not yet created or joined a family, please do this first.
3. Enter shift details
- Choose whether you are logging a Shift or Overtime.
- Set the Start and End times. The total hours will automatically calculate above.
4. Optional: Mark as billable if applicable
- The Billable field is toggled on by default, meaning the time entry will be included in money owed
- Turn it off if the time is for reference only and shouldn’t be included in pay calculations, such as hours already covered by a fixed salary.
5. Optional: Add comments
- Enter any additional Comments you’d like to keep on file.
6. Save the record
- Tap Add time to save the entry.
- It will now appear in your Records and reflect in your reports based on date and filters selected.
Important notes
- You’ll need to create a Family with a Nanny before logging entries — this ensures all records are correctly assigned, tracked and calculated.
- You can edit or delete entries later if needed (see how to edit records or how to delete records).
- Billable time is included in money owed, while non-billable time is tracked for visibility only and won’t appear in pay calculations.